Data Conferencing - What is it, and what can it do?

Data Conferencing allows meeting participants to simultaneously share information and programs on their PCs via application sharing, chat, whiteboarding, and file transfer.  These capabilities allow participants to work together in real time more efficiently than by FAX or email. 

The real time collaboration features of data conferencing when combined with traditional audio conferencing dramatically increase the effectiveness and productivity of any business meeting.

Until now, these capabilities were beyond the scope of all but the largest businesses and those with a high level of computer expertise.  This was due to the high costs of data conferencing servers, limited server capacity, complexity, and the lack of  integration with the Internet and web browser.  Even in large businesses traditional data conferencing solutions do not physically or economically scale to the needs of  hundreds or thousands of potential users.

HelpMeeting changes all of this, enabling any size business to benefit from the advantages of data conferencing.

HelpMeeting can help your business in many ways including:

• Decreased travel time and related expenses - more

• Shorter, more productive meetings - more

• Increased meeting participation - more

• Provides sharing and distribution of meeting materials including non-document materials such as Windows programs and applications - more

• Speeding  the decision making process by enabling ideas to be proposed and approved during the same meeting

• Private chat capability provides additional communication mechanism between participants - more

• Reliability - more

• Security - more

Saves Travel Time and Expense -  Meeting interactions between participants which previously required all participants to be in the same location can now occur remotely thereby reducing the need for travel and related expenses.  Application sharing allows any conference participant to view any Windows application.

Improves Productivity -    Meetings using data conferencing technology are more effective than those of audio conferencing alone due to greater participant interaction and more efficient communictions between the participants.   This increased efficiency results in shorter meetings and faster decision making.   This technology facilitates more creative ideas and assists in discovering and resolving issues faster.

Efficient Distribution of Meeting Materials - Detailed verbal descriptions and explanations of documents, slides, spreadsheets, drawings, or programs are no longer needed as in audio only conferencing since all participants can view these materails simultaneously.  The subject of the meeting can be addressed sooner.  Meeting participants no longer have to wait for a fax of the meeting materials to be sent to everyone before the meeting can begin.   Conferencing materials can be viewed and changed in real time and then re-distributed to everyone during the meeting.

Increases Meeting Participation -  Data Conferencing enhances communication between participants and reduces misunderstandings.  Meeting materials such as documents and slides as well as non-traditional meeting materials such as Windows programs can be shared .  Users can now 'see' what the speaker is discussing.  This higher level of interaction between participants allows new types of conferencing interactions.  For example, a conference participant needing help adding an image to a shared document can allow another participant to take control and add the image.

Private chat - Chat conversations can take place between individuals or groups of participants during the meeting.  These chat sessions can also be stored for later reference.

Meeting Notes - Meeting notes can be generated in real time as the meeting progresses.   Action items and issues can be recorded as they are discussed and then distributed at the end of the meeting..

Work at Home/On the Road - Enables users anywhere with the proper network connections to actively participate as if they are present in the meeting.

Reliability - Each data conference is hosted individually.  All conferences are independent of each other.

Security - Conference data is only shared among the conference's participants.  Conference materials do not need any  conversion or uploading to an external server.   Active participants in the conference are listed and updated in real time on all participants screen.  Access to the conference requires a valid conference code and  password.

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